8 Habits for Successful Construction Project Management

Over my 20 years in the construction business, I’ve not only run my own projects, but I’ve also discussed with many other project managers and construction owners what skills are required to be the best.  Below is a list of some of the most important skills and 8 habits for successful construction project management that will bring repeatable project success and profitability.

Mindset.  A project manager’s role is to manage many moving parts on any given day. It can be very overwhelming managing so many people, lots of paperwork, owners, public agencies, local community complaints, bosses and so much more.  Burnout and mental health are real concerns and need to be nurtured.  You will have a fantastic sense of accomplishment and keep your mental health in line with success when you realize that your work is assisting in the development of the careers of those who work for you as well as communities and infrastructure. This is the most important habit of the 8 Habits for Successful Construction Project Management.

With schedules and budgets getting tighter, project managers need to have a sense of urgency when making decisions and coordinating the overall project. In addition, change orders need to be addressed quickly and not let slide until after the work is completed. Project issues need to be resolved as quickly as possible to avoid compounding the situation. 

Lack of communication causes high stress and high turnover.  Every morning should be started with a morning huddle. Discuss recurring issues, including safety, and what’s possibly keeping crews from performing at peak performance.  In addition, provide superintendents with schedules to be maintained and provide expected productions to the foreman.  Also, find time to walk the site weekly and talk to your crews individually. This will increase morale and amplify communication. 

A project manager needs to fully understand what needs to happen not only that week but also several months beyond.  It’s important to have a great schedule with clear critical path items.  Understanding the critical path items, which are driving the project, allows you to stay ahead of the supply chain issues by contacting your subcontractors and material vendors many weeks in advance.  Don’t wait till the last minute to make these calls.

The first few months of your project are the most critical.  You need to assemble your team early and get all your submittals, contracts, purchase orders, schedule, and permits done early.  As a project manager, you need to delegate this work quickly and effectively. You don’t want to be in a position where you can’t start work because your submittals aren’t complete.  Once the first shovel hits the ground you want the project to move as smoothly as possible because other problems will arise and that’s where your time needs to be spent. Having the right software to manage this work is also critical. In addition, invoicing and pay requisitions need to be a priority so you don’t run into cash flow problems.

Understanding your budgets 

Knowing your budget is critical to profitability. Have the estimating team provide you with feedback on the project costs. If it’s a unit price project, know what items have more overhead and profit in them and why. Break down these costs, especially the major items, so you can fully understand the crew sizes and budgets to hand off to your management team and foreman. It’s also very important to track these costs and make field corrections to meet the budget frequently.  Record this real-time data and send it back to your estimators so they can have updated historical data to work off on future bids. 

This is especially important for contractors who self-perform work and have higher equipment needs. Differentiate which equipment should be bought, leased, or rented. With the changing tax laws, purchasing may not be the best option so do your homework. Stay on top of your equipment and monitor frequently. You don’t want to find out you have an expensive piece of rented equipment sitting in your yard collecting dust for 6 months!

Streamline your processes  

This is a habit I wish more contractors would take seriously.  Although every project scope is unique, every project also has typical tasks.  Clearly define the task you want to create a system and process for.  Break down the task into individual steps, and identify the resources and tools required for each step. Sequence the steps in the order they need to be performed to complete the task. Make sure each step builds on the previous one. Assign roles and responsibilities for each step in the process and assign roles accordingly. Document each step in the process. Include any necessary resources, tools, roles, responsibilities, and expected outcomes. Adjust as needed and share with the company!

Overall, a successful construction project manager must be able to balance technical expertise with strong leadership, planning, and communication skills, while also being adaptable and able to solve problems creatively. These 8 Habits are essential for successful career construction project management.

To learn more about how Pro-Accel can help you optimize your Project Management click on the Project Management Optimization Page.